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DAVIA · For event & festival production agencies

Event management tenders UK

Festivals, conferences, exhibitions and civic ceremonies, bought by councils, universities and the NHS. See verified open notices, spot the insurance and site-visit traps, and decide before the PDF eats your production week.

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Free to start · no card needed · see your GO / NO-GO tenders today. Add a card only to unlock Dani, Action Plans and calendar alerts (7-day free Starter trial, then £79/month unless you cancel).

Explore open opportunities

Official opportunities

Open event & festival tenders

A selection from Find a Tender and Contracts Finder, ordered by submission deadline. Only verified, open, non-duplicate notices with future deadlines and official links are included. Source collection runs hourly; always check for amendments on the official notice.

Public notice information only. No client profiles, compatibility scores or private reports are shown here.

Browse all open event tenders

Check the notice and documents on the buyer's official service before bidding.

Find a Tender ↗Contracts Finder ↗Official evaluation guidance ↗

Before you bid

Five checks for an event tender

Use the official tender pack to answer these questions. A relevant title is a starting point, not proof that the contract fits your agency.

  1. Insurance levels

    Event contracts often require £5m–£10m public liability plus employer's liability. Check the exact figures in the tender pack before you spend a day on the response.

  2. Site visits and briefings

    Some buyers make a site visit or supplier briefing mandatory. Miss it and the bid can be rejected, however good it is.

  3. Safety, licences and permits

    Look for event safety plans, crowd management, licensing, road closures and accessibility duties, and who carries each one: you or the buyer.

  4. Dates, lots and subcontracting

    Check fixed event dates, whether production, AV, staging or hospitality are separate lots, and how much you may subcontract.

  5. Payment and cancellation terms

    Read deposit, staged payment and cancellation clauses. Weather or funding risk can land on the supplier, which changes your price.

Proceed when scope, participation evidence, commercial fit and capacity are clear. If a mandatory point is uncertain, ask the buyer before the clarification cut-off. If it cannot be resolved, record why you are not bidding.

From discovery to preparation

Keep your agency's tender work in one place

Find a relevant opportunity

Create your private Company DNA so DAVIA can explain how official opportunities relate to your agency's services and preferences.

Review the gaps

Use an automated Readiness Report to identify evidence gaps. Ask Dani about the selected notice, and confirm important answers in the buyer's documents.

Plan your response

Save an opportunity and use the action-plan tools available on your plan to organise preparation and track tasks towards the deadline.

Automated guidance is not eligibility certification, legal advice or a guarantee of an award. Human assessment and coordination are separately scoped services.

Start your 7-day free trial See pricing

Free to start · no card needed · see your GO / NO-GO tenders today. Add a card only to unlock Dani, Action Plans and calendar alerts (7-day free Starter trial, then £79/month unless you cancel).

Event tender questions

Where can event agencies find UK public tenders?

Find a Tender and Contracts Finder are the official UK procurement services. Councils, universities, NHS bodies and cultural organisations publish festival, conference, exhibition and ceremony work there. This page shows a selection, not every UK event tender.

Are arts and festival grants the same as tenders?

No. Grants (for example from Arts Council England) are funding applications. Tenders are contracts to deliver a service for a public buyer, such as producing a festival or running a conference.

Does a verified event tender mean my agency is eligible?

No. Verified means DAVIA checked the official source, open status and a future deadline. Eligibility depends on the requirements in the official tender pack.

What does the DAVIA portal add?

The portal uses your private Company DNA to match official notices to your services, give a GO / CHECK / NO-GO view, readiness reports, action plans and Dani's help, depending on your plan. None of these guarantee an award.

More for agency teams

Practical tender guides →Check a tender link free →Creative tenders UK →Bid coordination →