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ENQ1406 - LED Screens, Staging, PA Equipment and Lighting Equipment for Derby LIVE Events

“ENQ1406 - LED Screens, Staging, PA Equipment and Lighting Equipment for Derby LIVE Events” is an open UK public-sector tender from Derby City Council in UKF11. Bids are due by 11 November 2026 at 12:00. The estimated value is £95,000. It was published on Find a Tender on 4 November 2026.

By Denise Daví, Founder of DAVIA · Published · Updated

This page is compiled automatically from the official notice and checked against DAVIA's verification rules (open, verified, not a duplicate). The template and rules are maintained by Denise Daví; individual notices are not edited by hand.

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Buyer
Derby City Council
Location
UKF11
Submission deadline
11 November 2026 at 12:00
Estimated value
£95,000
Published
4 November 2026
Procedure
Below threshold - open competition
Sector
Events
Category codes
79952000, 48952000, 45237000, 31527270
Official notice ID
104850-2026
Last updated at source
4 November 2026 at 16:15

Summary from the buyer

This quotation is for the supply, installation and de-rig of staging, LED screens, PA and Lighting equipment for Derby LIVE Events. **Please note this procurement has been reserved to suppliers with substantive business operations within the administrative boundary of Derby City Council. The Council is committed to supporting local economic growth, community wealth building and increasing opportunities for local businesses to participate in Council procurement activity. This procurement has therefore been reserved to suppliers with substantive business operations within Derby City. For the purposes of this procurement, substantive business operations means a genuine and ongoing business presence within the Derby City Council administrative area from which material business activities are undertaken. A registered office address, correspondence address, mailbox service or virtual office alone will not be considered sufficient.** The procurement process adopted by the Council is based on the Procurement Act2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".) The contract is estimated to commence on 20th November 2026 and expires on 31st March 2027. The deadline for returns is 12:00 on 11th November 2026. Please note it is recommended that you register an interest and obtain the documentation before this time to allow sufficient time to prepare and submit a bid. Documents are available at www.sourceeastmidlands.org Please search for ENQ1406 Please note: we will only accept registrations of interest through the e-tendering.

View the official notice ↗

Before you decide to bid

For a UK creative, digital or marketing agency, the tender “ENQ1406 - LED Screens, Staging, PA Equipment and Lighting Equipment for Derby LIVE Events” from Derby City Council is only worth pursuing if three conditions hold. First, the agency must be able to submit a complete response before 11 November 2026 at 12:00; late bids are normally rejected without being read. Second, the published value of £95,000 has to cover the work described, including the unpaid hours it takes to write and check a public-sector bid. Third, the agency should already hold the evidence buyers usually ask for: recent case studies of similar work, insurance certificates and, for many contracts, a social value commitment. Under the Procurement Act 2023, buyers publish their award criteria in the tender documents, so read those criteria on Find a Tender before writing anything. If one of the three conditions fails, skipping this tender is usually the better use of the agency's time.

Timeline to the deadline

There are about 5 days left. That is tight for a full public-sector response: only bid if your case studies, insurance certificates and pricing are already written and approved, and you can spend the remaining time answering the questions rather than collecting documents.

What the value tells you

The estimated value of about £95,000 is a typical size for a small or mid-sized agency. Expect a full quality questionnaire with weighted questions and a separate price element, and check whether the value covers one year or the whole contract term including extensions.

How this procedure works

This is an open procedure: any supplier can submit a full bid in a single stage, so the competition may be wide and the written answers carry most of the weight.

The notice is classified under the category codes 79952000, 48952000, 45237000, 31527270. These CPV codes are how Derby City Council tells search tools what it is buying. Save them as alert terms: buyers often reuse the same codes for the next contract of the same kind.

Checklist before you start writing

  • Download every document from Find a Tender: specification, questionnaire, pricing schedule, terms and conditions.
  • Note the clarification deadline, which is usually several days before the submission deadline.
  • List the mandatory pass/fail items (insurance levels, accreditations, minimum turnover) and confirm you meet each one.
  • Find the weighting of each question and spend your time in proportion to it.
  • Pick two or three case studies that match the scope, with results you can show.
  • Check that your organisation is registered on the Central Digital Platform if the notice was published under the Procurement Act 2023.
  • Plan to submit at least a day early: portals can be slow close to the deadline, and late bids are normally excluded.

Sources

Always check the official notice for the full requirements and latest changes before bidding.

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